We are an experienced innovation company!
We exist to unlock a better way to experience the world. Valtech is
one of the largest global business transformation agencies. We design,
build, and deliver transformative digital solutions for the world's
best-known brands.
We engage with our clients worldwide to discover new opportunities,
design & build digitally driven solutions, and run &
continuously optimize outcomes. We build intuitive, frictionless, and
connected experiences that improve human lives and make our client's
businesses grow.
The ideal candidate's skills
/ Bachelor’s degree in business administration, Communications, or a related field is a plus.
/ Proven experience in office operations.
/ Strong proficiency in Microsoft Office Suite.
/ Ability to adapt to changing priorities and manage multiple tasks simultaneously.
/ Ability to effectively present and communicate ideas to diverse audiences.
/ Strong emotional intelligence and ability to build relationships.
/ Strong ability to analyze and interpret data for decision-making.
/ Basic knowledge of workplace compliance.
/ Awareness and sensitivity to cultural diversity and inclusivity in the workplace.
The role
Office management:
/ Manage full office supplies & equipment.
/ Ensure all purchased items/services are invoiced on time and supported by the relevant and correct financial documentation (invoice, contract, delivery note, etc.)
/ Organize office operations and procedures.
/ Manage logistics, correspondence (mail delivery) and records (archive) to support organizational needs.
/ Maintain good office condition and arranging necessary repairs.
/ Partner with People & Culture team to update office policies as necessary.
/ Coordinate with IT department on the office equipment and security systems.
/ Manage office access controls (register/deregister employees in the System), manage guest access.
/ Responsible for the Employee Attendance System.
/ Office alarm & camera monitoring control.
/ Manage contract and price negotiations with vendors, service providers, parking suppliers.
/ Follow office budget threshold, provide supporting information to ensure accurate and timely reporting.
/ Organize Health and safety certification training & ensure all employees are compliant.
/ Organize Health check certification for employees.
/ Provide general support to the visitors.
/ Coordinate with various departments to ensure smooth inter-departmental operations.
/ Assist in on-boarding processes and employee engagement activities.
/ Run administrative errands by request.
Travel Coordination:
/ Responsible for sourcing, organizing, booking, tracking, and handling travel requests for employees; ensuring that travel needs are met within the constraints of the company travel budget; supporting employees during each business trip.
/ Coordinate travel plans and accommodations for staff, troubleshooting travel-related issues, ensuring compliance with company policies.
/ Acting in accordance with organizational policies and guidelines to ensure safe and efficient travel operations.
/ Receiving and responding to incoming travel requests on behalf of the organization.
/ Supporting employees in processing Visa documents & providing advice on travel documents etc.
/ Managing relationships with travel agencies and vendors.
/ Support company guests with accommodation & airport pick up information.
/ Support in preparing internal documents/ policies.
/ Driving continuous improvement of travel programs.
/ Providing other administrative office support on as needed basis.
People initiatives
/ Provide support in coordinating employee-focused initiatives that contribute to a positive workplace culture.
/ Support in planning and executing company events, in collaboration with the People & Culture department.
/ Manage event logistics and support P&C Consultant in event execution.
/ Managing merchandising & employee gift program.
Sustainability Initiatives:
Supporting environmental responsibility and social impact initiatives within the company & community
/ Monitor, collect, and support the analysis of data related to environmental performance, such as energy consumption, waste reduction, and carbon footprint, and identify areas for improvement.
/ Support in gathering emissions data from employees (Global Emissions Survey) and Facilities/office management.
Technical and Communication Skills:
/ Proficient in Microsoft Office Suite, particularly Excel, for data entry and analysis.
/ Excellent communication skills in English, both verbal and written, for internal and external communications.
What do we offer in return?
- Private health insurance
We hope you will never need it, but nevertheless, we offer private health insurance to all our employees.
- Education program
We never stop learning, that’s why we offer our employees an educational program with training and certification.
- Wellbeing program
We all deserve to live a healthy and well-balanced life. It's not an option, it's a necessity!
- Free beverages
Enjoy free coffee, drinks, and snacks at work, or join one of our famous company dinners.
- Social events
We enjoy spending time together, not only at work. Ski trips, carting, laser-tag, wine tasting, picnics, cooking classes… you name it – we’ve done it! There are plenty of cool events to join and to get to know your colleagues.
- Competitive conditions
Besides a competitive salary and 24 days of vacation, you will join annual company events with the whole team.
- Challenging projects
Ready for a challenge? We guarantee you’ll find challenging projects at Valtech!
- Cool colleagues
What’s the most important thing in a job? Cool colleagues with whom you spent most of the time during the week. We have a lot of them!
- Honest feedback
Honesty, openness and respect are among our core values. We encourage an open feedback culture in order to build trust and grow together
Our company values
We SHARE our knowledge with our clients and colleagues all over the world. We value different opinions and embrace open discussions. We DARE to go into unknown territories. We dare to speak up and be totally honest. We CARE about the end-user experience, about our clients' businesses, and about the quality of the things we make. We want to make the world a better place through the work we do.